Upon project completion, clients receive final edited assets as specified in their agreement. Unedited/raw files remain the property of VANTAS unless otherwise agreed upon in writing. Clients are granted a non-exclusive, non-transferable license to use the final edited assets for the purposes outlined in their contract, which may include marketing, advertising, social media, or internal use. Any additional usage outside the agreed-upon scope requires prior written consent and may incur additional licensing fees.
Commercial use of assets is permitted as defined in the contract, but resale or redistribution to third parties without permission is strictly prohibited.[Your Company Name] reserves the right to use the assets for its own promotional materials, portfolio, and marketing unless explicitly restricted by the client in writing. Clients may not alter, edit, or manipulate the final assets in a way that misrepresents or degrades the original work unless otherwise agreed upon. Unauthorized use of any content beyond the licensed agreement may result in legal action and additional fees.
Both parties acknowledge that during the course of this Agreement, they may receive confidential or proprietary information, including but not limited to trade secrets, business strategies, creative concepts, pricing, and unpublished media content ('Confidential Information'). Each party agrees to keep such information strictly confidential and not disclose, reproduce, or use it for any purpose other than fulfilling their obligations under this Agreement, except as required by law. This obligation shall survive the termination of this Agreement. Confidential Information shall not include information that is publicly available, independently developed without access to Confidential Information, or lawfully obtained from a third party without confidentiality obligations.
Any requests for modifications, additions, or alterations to the originally agreed-upon scope of work (“Change Order”) must be submitted in writing and approved by both parties. VANTAS reserves the right to assess the feasibility of the requested changes and provide an updated timeline and cost estimate. Additional costs associated with Change Orders, including but not limited to labor, equipment, licensing, and post-production adjustments, shall be billed separately at the agreed-upon rate. No work related to a Change Order shall commence until written approval and payment (if required) are received. Delays caused by Change Order requests may impact project deadlines, for which VANTAS shall not be held liable. Failure to agree upon revised terms for a Change Order may result in adherence to the original project scope. All Change Orders are subject to the payment and billing terms outlined in this agreement.
Clients are required to submit a non-refundable deposit of 50% to secure booking and initiate pre-production work. The remaining balance must be paid in full upon project completion and prior to the delivery of final assets unless otherwise agreed in writing. Payments shall be made via our invoicing portal or written check, and all invoices are due within 3-5 business days from the issue date. Failure to make timely payments may result in a late fee of 15% per 72 hours and suspension of services. If payment is not received within 30 days past the due date, VANTAS reserves the right to withhold all deliverables and terminate the project without liability. Deposits and payments made are non-refundable except in cases where VANTAS fails to fulfill contractual obligations. Any additional work outside the original scope shall be billed separately and must be approved in writing. Clients are responsible for all applicable taxes, transaction fees, and charges associated with their payment method.
The Client agrees to indemnify, defend, and hold harmless VANTAS, its employees, officers, directors, agents, and affiliates from and against any and all claims, liabilities, damages, losses, costs, and expenses (including reasonable attorneys’ fees) arising out of or related to (i) the Client’s use of the delivered assets in violation of applicable laws, regulations, or third-party rights, (ii) any modifications made to the assets by the Client, or (iii) any unauthorized distribution, reproduction, or resale of the assets by the Client or its affiliates. This indemnification obligation shall survive the termination of this Agreement.
All original photography and videography content created by VANTAS remains the sole intellectual property of VANTAS unless otherwise agreed in writing. Upon full payment, clients are granted a limited, non-exclusive, non-transferable license to use the final delivered assets strictly for the purposes outlined in their agreement. Unauthorized reproduction, distribution, modification, resale, or use of the assets beyond the agreed-upon scope without prior written consent is strictly prohibited and may result in legal action. [Your Company Name] reserves the right to use any produced content, including but not limited to images and video, for promotional purposes, portfolio display, and marketing unless otherwise restricted by a separate written agreement. Clients shall not claim copyright ownership or seek to register any of the delivered assets under their name. Any third-party usage, including by affiliates or partners, must be pre-approved in writing and may be subject to additional licensing fees.
Any dispute, claim, or controversy arising out of or relating to this Agreement, including its breach, termination, enforcement, interpretation, or validity, shall first be attempted to be resolved through good-faith negotiations between the parties. If no resolution is reached within 90 days, the dispute shall be submitted to binding arbitration under the rules of JAMS in Dallas, Texas. The decision of the arbitrator(s) shall be final and enforceable in any court of competent jurisdiction. This Agreement shall be governed by and construed in accordance with the laws of Texas, without regard to conflict of law principles.
VANTAS reserves the right to suspend work and withhold deliverables if the Client fails to make timely payments or breaches any material term of this Agreement. Either party may terminate this Agreement upon 30 days’ written notice if the other party materially breaches its obligations and fails to cure such breach within 30 days of receiving written notice. Upon termination, the Client shall remain responsible for all fees incurred up to the date of termination, and any outstanding payments shall become immediately due. If terminated by VANTAS due to non-payment or breach, the Client forfeits any rights to unfinished or completed assets unless otherwise agreed in writing.
