Vantas shoots photography and video production for hotels, resorts and casino properties that need guests to see the property accurately before they book. We are based in Dallas and send crews to properties across Texas, Oklahoma and other U.S. markets, including national assignments. Our hotel work includes Hotel Herringbone in Waco, the launch of an InterContinental Hotels Group property in San Antonio, and Choctaw Casinos & Resort in Oklahoma.
Every project starts with a discovery call with Woody Lawson, our owner and creative director. He takes the call and he directs the shoot. We ask what the property has to communicate, where the current library falls short and where the files will be used.
Pre-production is finished before a shoot date is locked:
On the day, the shot list is ranked. Hero shots are the ones the project fails without, so they are scheduled first and confirmed on set before we wrap. Shots are grouped by location and the schedule carries buffer time between setups. Crew size runs from two people to fifteen depending on scope.
Post-production covers selects and retouching for stills, and editing, color grading and sound design for video. Revision rounds are written into the scope. Stills are delivered as retouched high-resolution files and web-optimized versions. Video is delivered as finished exports in the cuts named in your agreement. If you have a hard deadline such as an opening date, raise it on the discovery call.
A single production fits a defined moment: an opening, a renovation, a new restaurant or bar, a rebrand. You get a fixed list of deliverables, a shoot date and a delivery date.
A retainer fits a property that changes through the year. It sets a monthly scope of shoot time and deliverables, includes a planning session each month, and holds the monthly rate fixed for the initial term. Hotel retainers work best across several months so the library follows the seasons while the look stays consistent.
What drives cost on either one:
Our standard agreement gives you a non-exclusive, perpetual license to use the final deliverables for marketing, advertising, web and social media. Vantas keeps the copyright. Passing files to a third party needs written consent, so if a management company, a flag or a partner needs the library, tell us in pre-production and we will write it into the agreement.
That plan is set during the walkthrough. We agree with your team which rooms and spaces are blocked, when we can load in, and which hours work for the lobby, pool and restaurant. Where a scene needs people, we cast talent with signed releases so no guest ends up in a frame without permission.
Yes, when the shoot calls for it. We source the talent and clear the releases for the usage in your license. If you want to use your own staff or talent, your team handles those clearances.
Yes. We work in more than ten U.S. markets with a roster of local crew, directed from Dallas to one standard. Multi-property projects are scoped as one production with a shot list per location.
We carry general liability coverage for on-location production. If your property or ownership group needs a certificate or additional insured status, tell us early so it is in hand before the shoot date.
Tell us about the property and what the current library is missing. Book a discovery call.
Let’s create something extraordinary together. Contact us today to schedule a discovery call with one of our team members, we’d love to hear more about your project and explore how we can bring your vision to life.
